Executive Assistant

Mian Shafiq Business International Karachi, Sindh, Pakistan On-site

We’re currently looking for an executive assistant to support COO of the company in handling his day to day operations. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. 

Objectives of this role

Support the COO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.

Manage communication with employees by liaising with internal and external executives on various projects and tasks

Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Maintain records and files of COO office.

Responsibilities

Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics

Coordinate scheduling and calendar management, as well as content and flow of information to senior executives

Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database

Maintain professionalism and strict confidentiality with all materials

Organize team communications and plan events, both internal and off-site

Required skills and qualifications

2 or more years of experience in an administrative role reporting directly to upper management

Good written and verbal communication skills

Strong time-management skills

Proficiency with office productivity tools and an aptitude for learning new software and systems

Flexible team player, willing to adapt to changes and unafraid of challenges

Ability to maintain confidentiality of information related to the company and its employees